Description

About the Role

We are seeking a high-caliber Executive Assistant to directly support the Chief Executive Officer and handle high-level corporate secretarial coordination. This role operates at the intersection of executive leadership, board-level governance, and strategic communication. You will serve as a key administrative liaison between the CEO, board members, key committee representatives, and senior industry stakeholders.

Key Responsibilities

• C-Suite & Governance Support: Provide comprehensive secretarial and administrative support to the CEO and Board of Directors, ensuring smooth operation across executive offices and committee functions.
• Document Preparation & Presentations: Draft, review, and refine complex executive communications, board papers, formal minutes, strategy presentations, and high-level correspondence.
• Meeting & Stakeholder Coordination: Manage meeting agendas, follow up on action items across departments, and ensure seamless follow-through on key strategic directives.
• Protocol & Liaison: Maintain protocols for board-level communications and serve as a diplomatic point of contact for external executive stakeholders and official partners.
• Information Management: Oversee structured document management systems to maintain absolute confidentiality and compliance for all executive and board records.

Key Qualifications

• Education: Bachelor's degree in Business Administration, Corporate Governance, Communications, or a related field.
• Experience: Minimum 10 years of administrative or governance experience supporting senior executives or board committees-preferably within banking, financial services, public institutions, or regulatory environments.
• Language Skills: Outstanding written and spoken English and Cantonese (Mandarin fluency is a strong advantage).
• Core Competencies:
  • Exceptional drafting and presentation skills with meticulous attention to detail.
  • Strong executive presence and confidence liaising with senior business leaders and official representatives.
  • High discretion, sound judgment, and ability to handle sensitive information.
  • Strong organization skills to manage tight schedules and multiple priorities independently.