Context of the Job:

The University of Delaware (UD) has embarked on transformative vision for innovation impact through research innovation, technology transfer, entrepreneurship, and technology commercialization.  Central to realizing this vision is the commercialization arm of the University, The Office of Economic Innovation and Partnerships (OEIP). The mission of the OEIP is to facilitate an accessible gateway and conduit for the University to connect UD faculty, innovators and entrepreneurs with prospective external partners and collaborators, as well as to effectively facilitate the transfer of University discoveries to the market. 

OEIP, as the umbrella organization for multiple related units, is implementing a staffing plan that will bring all roles in alignment with the strategic model to realize a high performing culture to advance innovation. This model includes expansion of technology transfer and commercialization activities, continued complementary work with related units, and expansion of dedicated teams, including industry relations; research support; business intelligence; internal and external legal counsel, and business development.  This expanded team will be empowered through design, policy, and resources, to ensure greater innovation outcomes across the institution and to the benefit of society.

The TTO Analyst is responsible for technology transfer support activities and serves as an integral member of the operations team to ensure optimization of IP-related systems and processes. This position works closely with the Manager of Technology Transfer and OEIP’s Financial Analyst to maintain accurate and up to date information and adherence regarding IP-related and agreements and commercial activities. Primary job functions include diligent management of IP-related agreements and licenses, including review and analyses of active agreements; data management; information systems/file maintenance; obligation tracking and transaction and compliance reporting. This position is a hybrid (flexible) schedule and requires a commitment of 28 hours per week and is located at Fintech Innovation Hub on University’s STAR Campus, Newark, DE.

Major Responsibilities:
 
Compliance

      Manage compliance with federal and state regulations, as well as industry sponsored agreements, to ensure University rights and obligations are met. 

      Manage updates to iEdison government reporting system to ensure 100% compliance with federal regulations.

      Communicate directly with inventors (internal) to gather required information for reporting, including grant numbers; communicate directly with licensees (external) regarding required information for timely and accurate information.

      Work closely with the Manager of Technology Transfer and OEIP’s Financial Analyst to develop and implement streamlined processes necessary to optimize the efficient function of the unit about managing compliance of IP-related agreements. 

Records Management

      Maintain files for IP-related agreements (both electronic and hard copy); manage data and information; review and analyze information, data and reports; ensure accuracy; utilize information to develop metric reports for Key Performance Indicators (KPI’s) to stakeholders and partners, i.e. UD.

      Manage record retention processes and matters for the Technology Transfer Office.

      In conjunction with the TTO team and Financial Analyst, review patent prosecution and maintenance (annuities) invoices for accuracy; manage invoices that need to be redirected to other cases/matters, licensees. Process annuity payments in IPRIS, per instruction.

Financial Obligation Support

      Enter agreement records into IP management system and ensure records are up-to-date and accurate; create obligation records and alerts for tracking (payments, milestones, royalty reports, etc.).

      Regularly review and track agreement activities and obligations to ensure compliance with terms and policies; communicate information to appropriate parties (internal and external), including licensees regarding outstanding obligations.

      Record, track and maintain up-to-date status of IP-related revenue obligations; coordinate with Financial Analyst for invoicing, when required.