Description
Position Overview
The Benefits Administrator supports the administration and delivery of employee benefit programs for faculty, staff, and eligible dependents within a higher education environment. This role serves as the primary operational resource for benefits administration and is the main point of contact for inhouse leave administration, including the coordination and tracking of statutory and institutional leave programs. The position ensures accurate processing, regulatory compliance, and timely communication related to benefits and leave while delivering highquality customer service.
Responsibilities
- Administer Benefits & Wellness Programs: Manage daily administration, communication, and compliance for all benefit programs.
- Direct Leave Administration (FMLA, PWFA, ADA, STD, LTD): Act as the primary administrator for all leave and accommodation programs, overseeing intake, eligibility, documentation, communication, vendor coordination, and the ADA interactive process.
- Regulatory Compliance: Ensure adherence to all statutory requirements governing leave, accommodations, wellness programs, and benefits operations.
- ACA Compliance Administration: Serve as the primary administrator for ACA compliance, including eligibility evaluation, monthly tracking, reporting, and annual IRS filing.
- New Hire Orientation: Lead the benefits portion of new hire orientation, providing clear guidance on benefit options, deadlines, leave resources, wellness programs, and tuition remission.
- Tuition Remission and Tuition Exchange Program Administration: Act as the primary point of contact for tuition remission guidance and deadlines, while overseeing forms processing.
- Oracle Employee & Financials: Serve as a functional expert for the Benefits & Wellness team on Oracle processes, reports, and workflows. Conduct quarterly system testing and partner with IT on enhancements as needed.
- Open Enrollment: Coordinate aspects of the annual open enrollment cycle, including system readiness, communication, presentations, and post-enrollment auditing.
- Retirement Transition Support: Meet with employees preparing for retirement to provide guidance on University benefit continuation, COBRA options, and assist in navigating questions related to postretirement Butler benefits.
- Data, Reporting & Continuous Improvement: Track and analyze benefits and leaves, data to improve operations and support strategic planning.
BU Benefits and Perks
Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:
Paid Time Off and Holidays:
- 20 days of paid time off (vacation and PTO days) per Fiscal year
- 8 Paid Holidays
- In addition, a paid Winter Break between Christmas Eve and New Year’s Day
- Paid Parental Leave (after 1 year of full-time employment)
Health: - Comprehensive medical, dental, and vision plans including disability and life insurance programs
Retirement: - 10% employer contribution after 1 year of full-time employment
Tuition Assistance: - Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
- Eligibility after 9 months of full-time employment
- Employees & spouses- undergraduate/graduate degrees
- Dependents (under age 26)- undergraduate degree
- Covers tuition only
- Tuition Exchange Program for Dependents at participating institutions
Butler Facilities Access, Discounts and Perks:
- Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
- LinkedIn Learning Courses
- Free premium subscription to the Calm App
- Free subscription to the WSJ, The Economist, and NYT
- Discount at the College Bookstore
- Discount on select Athletic and Arts/Events Center Performances
About Us
Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job—it’s an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come.
Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category.
Requirements
Required Qualifications
- Bachelor’s Degree
- 5 years of experience in HR benefits and wellness or related experience within Human Resources.
- Expert knowledge in benefit program areas including health and welfare, retirement plans, wellness, benefits regulations and compliance, and data information privacy and security.
- Excellent verbal and written communication skill with proven ability to articulate complex information across a variety of stakeholders.
Preferred Qualifications
- Previous benefits experience in higher education preferred.
