Description

Position Overview:

As Payroll Specialist at Arcserve, you will play a critical role in executing payroll processes for our global employees. The Payroll Specialist will handle a variety of tasks related to processing semimonthly payrolls, corporate benefits administration, and other duties as requested. 

This role requires excellent attention to detail, strong organizational skills, and the ability to move seamlessly between administrative tasks, payroll systems, and employee-facing work. You will work under the guidance of Global Payroll Manager to provide a positive employee experience in a fast-evolving organization.

Key Responsibilities:

Payroll Processing

      Process and validate semimonthly and monthly payrolls in ADP Workforce Now and other similar systems in an accurate and timely manner.

      Handle special payments, off-cycle adjustments and variable payments, including garnishments, expense reimbursements, and commissions.

      Performs various journal entries, account reconciliations, and work with the Finance team on payroll related matters.

      Completion of monthly payroll close duties and distribution of periodic reporting.

      Assist with year-end payroll activities.

      Support timely funding of global taxes and benefits – (e.g., 401k, FSA, and HSA contributions, global statutory/non-statutory taxes and benefits.).

      Respond to information requests from internal and external customers.

      Ensure systems are set up and updated to reflect the current employee base including company issued details such as cost centers, approving managers and approval            matrix.

      Ensure system is set up and maintained to meet federal, state and local tax requirements.

      Coordinate with payroll service providers and third-party vendors as needed.

Administration and Compliance

      Enter and maintain accurate employee data in HRIS systems, ensuring data integrity and timeliness.

      Generate reports and assist with data audits to support compliance, payroll, and leadership reporting needs.

      Coordinates and performs audits of payroll system details on a monthly and quarterly basis.

      Prepares and distributes weekly, monthly, quarterly and year-end reports as necessary for each reporting company.

      Serve as a point of contact for routine HRIS questions, escalating system or process issues as needed.

      Stay current with federal and state payroll laws, including tax withholding, wage and hour laws, and state/country-specific regulations.

HRIS & HR Administration 

      Serve as a point of contact for routine HRIS questions, escalating system or process issues as needed.

      Add employee documentation to ADP personnel file, including offer letters, contracts, policy acknowledgments, and personnel files, ensuring confidentiality and                      compliance with applicable regulations.

      Assist with recruitment efforts by posting and maintaining job ads and coordinating with hiring managers about progress, roadblocks, and suggestions to improve.

Team Collaboration

      Provide administrative support to payroll and HR colleagues, contributing to smooth team operations.

      Assist in developing and improving payroll templates, forms, and processes to increase efficiency.

      Collaborate with the Human Resources department to implement system enhancements and ensure proper integration.

      Demonstrate exceptional personal organization and prioritization to ensure tasks and are completed accurately and on time.

Requirements

Qualifications:

      FPC, CPP or equivalent experience preferred.  

      Minimum of 3-5 years of multi-state and global payroll processing experience.

      Experience in ADP Workforce Now required. 

      Comfort with data entry, reporting, and navigation within HR systems; attention to accuracy and detail.

      Professional, clear, and confident communication with employees, candidates, and managers.

      Strong judgment and discretion in handling sensitive employee and candidate information.

      Collaborative mindset with willingness to support colleagues across payroll functions.

      Demonstrated organizational skills, ability to meet deadlines and work independently with minimal supervision.

      Experience in fast-paced administration or client-service environment is a plus. 

      High level of proficiency with Excel and comfortable learning new technology systems as needed

      Excellent communication, interpersonal, and decision-making skills.