Description

Job Description
Secret Gardens LLC is looking for a Junior Project Coordinator for our high-end, design-oriented landscaping and pool company to work alongside our experienced team of architects, engineers, and construction professionals. The ideal candidate should be a graduate of Civil Engineering and possess strong organizational and communication skills. We are an established and growing company with 8 years of experience, and we continue to invest time and resources into our employees to ensure a friendly, positive, and professional working environment. If you are proactive, detail-oriented, and interested in developing your career in project coordination within the landscaping and construction industry, we encourage you to apply and join our team.

Requirements

Office Responsibilities

• Assist in reviewing Contracts, Designs/Specifications, Drawings, Budgets, and Timelines to support project execution.
• Support the approvals and inspections process with the Approvals Department.
• Assist in client communication when required and under supervision of the PM.
• Report any issues or misalignments to PM / MP / DSM / OM.
• Support in organizing and attending Kick-Off Meetings prior to project mobilization.
• Prepare and update site reports for internal records.
• Maintain project documentation and ensure proper filing of all project-related documents.

Site Responsibilities

• Assist the site team in coordinating daily project activities.
• Follow up on approvals of drawings, materials, and specifications.
• Monitor site progress and update the PM on status.
• Support in identifying potential delays or issues and escalate to PM.
• Assist in preparing Cost to Complete and basic project tracking reports.
• Attend site visits when required to monitor quality, safety, and manpower distribution.
• Assist in preparing Minutes of Meeting (MOM) and submitting to the client after approval.
• Support in preparation and submission of variations as directed by management.
• Coordinate with Finance team for payment follow-ups under PM guidance.

Requirements

• Graduate of Civil Engineering
• Strong organizational and time management skills/
• Excellent communication skills, both written and verbal
• Ability to work in both office and site environments
• Detail-oriented and proactive in identifying and solving issues
• Basic knowledge of project documentation, contracts, and cost tracking
• Ability to coordinate with multiple teams and follow up on approvals, materials, and timelines