Description

Position Summary
The Controller is responsible for overseeing the accounting operations of the organization and ensuring the accuracy and integrity of financial reporting. This position manages financial records, prepares monthly financial statements, monitors internal controls, and supports budgeting and compliance with GAAP and regulatory requirements.

The Controller will also work closely with administrative staff to ensure proper handling of accounts payable, accounts receivable, payroll, and Title IV financial processes. 

Key Responsibilities
Accounting & Financial Reporting
        Oversee daily operations of the accounting department

        Maintain the general ledger and chart of accounts

        Reconcile daily and monthly bank balances through QuickBooks Online

        Prepare accurate monthly financial statements and compliance metrics

        Manage bad debt and allowance for doubtful accounts

        Maintain accounting functionality within the student database system

Accounts Payable & Receivable
        Work with the Office Manager to ensure timely processing of accounts payable through QBO/Bill.com

        Coordinate with the Office Manager and Financial Aid Officer to ensure accounts receivable are properly scheduled and collected

        Manage third-party collection agency relationships

Payroll & Human Resources Support
        Process semi-monthly payroll through ADP Run

        Support HR functions including employee benefits, unemployment claims, and handbook updates

Compliance & Regulatory Reporting
        Ensure compliance with GAAP and all applicable reporting requirements

        Coordinate with the Financial Aid Officer on Title IV fund drawdowns

        Assist with regulatory filings including accreditation, licensing, and IPEDS reporting

        Maintain internal controls and separation of duties

Budgeting & Financial Planning
        Prepare and update budgets and cash flow forecasts

        Monitor financial performance against budgets

Audit & Risk Management
        Manage annual financial audits with external auditors

        Coordinate annual commercial insurance renewal with broker

Additional Duties
        Provide occasional office support as needed

        Maintain a professional demeanor while interacting with staff and students

        Perform other related duties as assigned

Requirements

Qualifications
Required
        Minimum 3 years of GAAP accounting experience

        Strong financial reporting and reconciliation experience

        Experience with accounting systems such as QuickBooks Online

        Payroll processing experience (ADP preferred)

        Strong attention to detail and organizational skills

Preferred
        Experience in education, higher education, or Title IV environments

        Experience with student information systems or non-integrated accounting systems

Schedule
Monday – Friday. Occasional after-hours work may be required during transition periods.