Description

The CONTROLLER is the senior accounting professional for Oklahoma City Ballet, responsible for leading all day-to-day finance operations and ensuring accurate, timely, and transparent financial reporting. This position partners closely with the Executive Director, senior staff, and the Board of Trustees finance leadership to support the Artistic, Production, School, Community Engagement, Administrative, Development, and Communications department activities of the organization.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

Financial Management & Reporting

• Oversee all general ledger activity, accounts, and financial records, ensuring compliance with GAAP and nonprofit best practices
  Prepare monthly financial statements, including balance sheet, income statement, cash flow, and budget vs. actual reports for leadership and the Board of Trustees
• Develop, monitor, and update cash flow projections; recommend strategies to maintain adequate liquidity
  Lead the annual budgeting process in collaboration with the Executive Director and department leadership, to create a comprehensive organizational budget
• Works closely with the leadership of each department and serves as staff liaison to the Finance Committee and, as appropriate, the Audit or Investment Committees
• Provide clear, concise financial reports and analysis for Board of Trustee and Finance Committee meetings, including variance analysis and forecasting

Accounting Operations & Internal Controls

• Supervise full-cycle accounting, including accounts payable, accounts receivable, payroll review, and monthly reconciliations
• Supervise timely reconciliations of all bank, credit card, and investment accounts and resolve discrepancies promptly
• Maintain and enhance internal controls, financial policies, and procedures to safeguard assets and ensure integrity of financial data
• Oversee the chart of accounts and coding practices to ensure accurate tracking by program, department, and funding source (including restricted vs. unrestricted funds)
• Review and approve journal entries, expense allocations, and adjustments
   

Audit, Compliance, and Risk Management

• Lead preparation for and coordination of the annual financial audit and/or review, including preparation of schedules and supporting documentation
  Serve as primary liaison with external auditors, investment advisors, and other financial consultants
  Oversee compliance with federal, state, and local regulations, including payroll tax, sales/use tax, charitable registrations, and other required filings
  Support preparation of financial components of grant reports, contracts, and regulatory submissions
  Monitor and help manage financial risk, including appropriate insurance coverage in coordination with leadership
• Partnering with Artistic, Production, School, Community Engagement, Administrative, Development, and Communications Departments
• Work with the Development team to track pledges, contributions, sponsorships, and grants, ensuring proper restriction tracking and timely release of restricted funds
• Provide financial reports to the Grants Manager as requested
• Collaborate with the Artistic, Production, School, and Community Engagement teams to build and monitor program and production budgets, including tuition, performance revenue, production costs, and touring activity
  Provide financial guidance and training for department managers to support informed decision-making and responsible budget management

Requirements

EDUCATION AND EMPLOYMENT EXPERIENCE

• Bachelor’s degree in accounting, finance, or related field required; CPA or advanced degree preferred
• 5-7+ years of progressive accounting/finance experience, including experience in nonprofit finance; arts or cultural organization experience strongly preferred
• Demonstrated experience with budgeting, financial analysis, and cash flow management
• Experience managing or overseeing payroll, accounts payable/receivable, and general ledger processes
• Previous leadership experience in a small to mid-sized nonprofit or performing arts environment preferred 
   

OTHER REQUIREMENTS

• Proficiency with Quickbooks, Outlook, Word, Excel, PowerPoint, database software, phone, desktop and portable computers, and electronics
• Strong knowledge of GAAP and nonprofit accounting, including fund accounting and restricted/unrestricted net assets
  Strong communication skills, with the ability to explain financial concepts to non-financial staff and board members
  Exceptional attention to detail, accuracy, and organizational skills, with the ability to meet deadlines in a fast-paced, seasonal workflow
  Familiarity with ticketing, school registration, and donor CRM systems and their integrations with accounting preferred
• Demonstrated integrity, discretion, and commitment to maintaining confidentiality of financial and personnel information
• Enthusiasm for ballet and the performing arts and alignment with Oklahoma City Ballet’s mission and values
• Required: appropriate clearance of background check; possession of a valid driver’s license and insurance coverage as required by law

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND SCHEDULE

This is primarily an on-site position, with some flexibility as determined by OKCB policy, requiring general mobility in an office environment as well as various off-site locations as needed. Must be able to operate computers and standard office equipment. General office hours are Monday through Friday 9am to 5pm, but some evenings and weekends are required for meetings and performances