Description

SUMMARY: 

Plan, direct, coordinate, and implement all fiscal activities and functions; responsible for budget planning, development and management. Ensure that proper accounting procedures are maintained in accordance with federal, state and local regulations.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

•         Regularly exercises discretion, independent judgment and decision making while performing duties and responsibilities.
•         Manages and monitors the agency's total finance system. 
•         Maintains an effective accrual base accounting system.
•         Maintains an effective budgetary control system to include budget preparation and status reporting.
•         Designs, prepares and controls an effective financial reporting system to generate and administer timely and accurate financial statements. 
•         Designs and controls an effective payroll system, property control system and procurement system.
•         Formulates and operates a system of internal control designed to safeguard the agency's assets. 
•         Supervises and reviews the preparation of forms, reports, and other documents necessary for compliance with local, state and federal regulatory requirements related to fiscal and grants management.
•         Leads and manages the annual agency-wide audit. 
•         Prepares and maintains documented operating procedures manual for all accounting, payroll, property control, and procurement functions.
•         Completes special financial analyses as needed.
•         Works with the HR Manager on personnel matters.
•         Oversees staff training to increase staff skills and competencies as needed.
•         Promotes and maintains a high level of customer service ensuring that staffs needs are met.
•         Promotes and maintains safety culture for staff and clients. 
•         Regular attendance.

 NONESSENTIAL DUTIES AND RESPONSIBILITIES:

•         Performs other duties as needed.

 SUPERVISORY RESPONSIBILITIES:

•         Responsible for the overall direction, coordination, and evaluation of this unit.  
•         Directly supervises the assistant fiscal officer, accounting manager, and oversees and directs the fiscal staff.
•         Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. 
•         Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

 QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•         Demonstrated skills and abilities in a management capacity relevant to nonprofit fiscal management.
•         Knowledge of federal, state and local regulations governing accounting practices and procedures.
•         Working knowledge of computerized systems and government accounting policies, procedures and guidelines. 
•         Excellent interpersonal skills, which include, written, verbal and listening.
•         Ability to instruct and motivate others.
•         Ability to provide training and work direction.
•         Organized, detail and tasks oriented.
•         Ability to handle many projects at a given time.
•         Maintains a high level of confidentiality.
•         Working knowledge of computer applications including desktop applications.
•         General knowledge of the political process and its relationship to nonprofit management.
•         General knowledge of health and safety regulations.
•         Ability to work varied shifts, which may include nights, weekends and holidays. 
•         Ability to travel off island on occasion.

  LANGUAGE SKILLS:

•         Ability to read and understand technical procedures, contracts or governmental regulations.  
•         Ability to write reports, business correspondence, and procedure manuals.  
•         Ability to effectively present information and respond to questions from various groups.
•  

MATHEMATICAL SKILLS:

•         Working knowledge of budget preparation, audit procedures, nonprofit accounting and auditing with an emphasis on design.
•         Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
•         Ability to read and understand and interpret financial and statistical reports.

 REASONING ABILITY:

•         Ability to define problems, collect data, establish facts, and draw valid conclusions. 
•         Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
•         Ability to diffuse agitated clients and/or employees in stressful situations.
•         Ability to interact, relate and have compassion for persons with mental, emotional and/or physical barriers.
•         Ability to handle many projects at a given time.
•         Ability to perform well under pressure.

 CERTIFICATES, LICENSES, REGISTRATIONS:

•         Must possess a valid driver's license and access to an insured vehicle.

 PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:

•         Frequently required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear.  
•         Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  
•         Must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
•         Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

 WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:

•         Occasionally exposed to moving mechanical parts and outside weather conditions.  
•         The noise level in the work environment is usually moderate.

Requirements

EDUCATION and/or EXPERIENCE:

•         Certified Public Accountant (CPA) or bachelor’s degree from a four-year college or university in accounting, business, fiscal management, or a related field, and two (2) to five (5) years of related experience, including supervisory experience.